Admin & Facilities Assistant

The Admin and Facilities team provide a range of support to ensure our professionals can focus on providing a great service to clients. With everything from looking after our buildings, providing reception services, supporting with administrative duties and ensuring post and other deliveries are handled efficiently, they provide a critical service to the firm. 

You will be skilled in providing high-quality administrative and facilities support and be capable of using a high degree of self-management and initiative.

Main Duties include:

• Process incoming/outgoing post and manage stationery stock/orders.

• Organising travel arrangements and supporting energy monitoring.

• Preparing and paying invoices

• Organising travel and accommodation arrangements for various staff.

• Frequent lunch cover and holiday/sickness cover for reception desks in Hartlepool, Stockton and Wynyard.

• Assist with file closing Inc. retrieval & management of files from storage units.

• Property checks for the Wills, Trusts and Probate department and occasionally accompany Legal Advisors on home visits.

• Various driving duties including deliveries and collection

• Health & Safety responsibilities including weekly testing of fire alarms and supervision of practice drills, replacing/updating signs, and posters.

You should have:

• Experience in administration and reception duties in a professional services environment.

• Ability to remain calm under pressure when the reception area is busy.

• Excellent standards of client care and communication skills.

• Good IT skills with confidence using Outlook, Word and Excel.

• Strong organisation, flexibility and the ability to work on your own initiative.

• A full driving licence and access to a car.

We are looking for someone with positivity, energy and a can-do attitude who can fit seamlessly into our supportive team and flexibility to cover a range of duties. A full job description is available upon request.

The role is full-time, working Monday to Friday 9am to 5pm with an hour for lunch.